Click Setup on the Main menu to open the Setup form. Enter your Department info.
The ImportFolder is the path to XLS files to be imported into the database.
Click TblDoc to create an HTML data dictionary. It describes each field in the
database. To see the contents (read-only) of any table in the system, select it
in the Table combo and click View.
Click Export to export the data viewed to Excel XLS, dBase/Clipper DBF, TXT,
Excel CSV, Word/WordPad RTF or Access MDB. If you click Edit for a table, the
form used to edit it will open.
Click Link to specify where the shared data tables are located. Backup lets
you easily save the data tables database to a location you specify. By default,
it names the file with today's date.
Click Quit to force users out of the database for maintenance.
Compact rebuilds indexes in tables and completely deletes records marked
for deletion. If you make a lot of changes to the database, it is a good
practice to Compact monthly. All users must be out of the database to
Compact it. You can use the Quit feature to ensure this occurs.
The Combo form lets you edit simple tables that only have a couple
fields and are commonly used in combo boxes. Hr is used in the lower left of
the Shift form. CT is used in the lower right of the Shift form.
Law Enforcement Officer (BadgeNo), Location and Evt (Event) are used on the Shift form.
Gender, Race and Charge are used on the Arrest form. If a label is blue, when you
click on the label, the Combo form opens to the record in the combo
box so you can edit it or add a new value. The Sort field lets you control
the order of values in the Combo. You can set Sort to a value like 1.75 to
insert a record between sort value 1 and 2.
Some combos show a link at the bottom of the form that lets you edit the
records that contain that value.
The Data Integrity form is a framework for simple queries that
lets you see records that may have incorrect data. There are lines that
show what the query shows and how to fix the problems.
Calc counts the number of records returned by each query. It can take several
minutes, so Calc1 returns the count of records for the current query.
Sel selects the records and opens the appropriate form so you can edit each record.
Export lets you export the records similar to the Table Export feature. .
View shows the records found by a query in read-only format.
Some queries have a Fix button that lets you automatically fix problems. It is
generally a good idea to back up the database and View the records before
using this feature.
SQL shows the raw SQL statement in a query so you can understand specifically
what the query returns.
These queries allow users to enter data quickly without stopping to confirm
information. They are easy to add, so encourage your users to identify
areas where they have data entry problems and we can add a DI query to
Click User on the Setup form to open the User form. You must be a
super user to add or delete users or change info about other users.
More info on setting up users