Click Invoice on the Main menu to open the Invoices form. If you click the blue x Invoices
link at the bottom of the Contact form, you will only see invoices for that contact.
Use the Find box to search by InvoiceID, InvoiceDate,
Cash Drawer, a string in the Comment, |Sel| for selected invoices, or by ContactID. The vertical
bar | (pipe character) and ~ tilde character lets you specify the string is at the start or end
of a field's contents.
Click the blue link at the top of any continuous form to sort ascending by that field. On Invoices, that is
InvoiceID, ContactID, InvoiceDate, Invoice Amount, Drawer or Sel. Click the link a second time
to sort in descending order.
The comment field at the bottom of the Invoices form lets you create a comment that appears in italics
on the bottom of the invoice. Use the Total with the Find box to see the amount bought for a single
date and drawer. To see sales for the month, enter ?? for the day of the month (3/??/2012 for the
month of March, 2012). To see a single drawer, enter the pipe symbol and drawer number after the
invoice date, like 3/29/2012|2S.
Sel All and Clear x Sel Recs works like on the Contact form to select all invoices for a period
of time or ContactID. The Photo field lets you store a picture of the seller taken at the point
of sale. The photo is stored in the PhotoFolder set on the Setup form. Click the blue link to
see the directory. You should name the photo InvoiceID.jpg (in the case of InvoiceID 7, 7.jpg.
To select an invoice to edit or delete, click the gray box to the left of the InvoiceID.
Regular users can delete an invoice using the Del button or click Edit to edit a single invoice.
The invoice is designed to work using either the mouse or keyboard. The blue Edit link by the
Commodity label lets you edit commodities and default prices. You can change the price for a
single invoice in the Price field. The Comment field at the bottom of the Invoice form lets you
show a comment for that detail line on the printed invoice. InvCmt is the Invoices comment that
prints at the bottom of the invoice.
When all the invoice details and comments have been entered, click ChkOut (not shown) to the
left of the Print button. This enables the signature pad and prints two copies of the invoice
on the default printer.
You can set the default printer for the application in the Printer combo
above the Tender field. This lets you print invoices on a small 80mm point of sale printer and
use a letter size printer for other applications.
The Photo checkbox shows the photo, signature and drivers license on the page. This is only available
on the letter sized big invoice. The drivers license is stored in the DLFolder specified on the Setup form.
It is usually named like the ContactID on the Contact form. The invoice photo (left) is stored in the
Photo folder specified on the Setup form and is named like the InvoiceID. The signagure file is
stored inside the database and is related to the invoice. The Logo file is specified on the Setup
form and is stored in the Doc Folder.
The invoice has been tested with the Topaz Systems Model TL-BK-460-HSB ID scanner. The current
version of this database uses the SigPlus Basic eSignatures driver and SigPlusPro
ActiveX Signature Capture driver. Both are free from http://topazsystems.com.